Electronic Invoicing Becomes Mandatory in Luxembourg!

March 18 Will Mark a Turning Point in Invoice Management in Luxembourg. On this date, electronic invoicing via PEPPOL (Pan-European Public Procurement Online) will become mandatory for companies working with Luxembourg’s public sector entities.

Author: Proximus NXT

14/03/2023

This decision is part of the European Directive 2014/55/EU on electronic invoicing in public procurement. Many entities had highlighted the complexity of commercial exchanges between countries. These separate, closed networks were both complex and insecure. SMEs, for example, were sometimes unable to meet the various conditions and commercial standards, thereby missing numerous opportunities.

Out of these challenges, PEPPOL was created—a platform aimed at promoting the digitalization of commercial exchanges and improving the efficiency of public procurement across many European countries. By removing barriers to trade, PEPPOL supports the growth of many businesses. The platform also aligns with the European digital strategy and aims to enable companies to provide goods and services across Europe, regardless of their industry.

The Advantages of PEPPOL

PEPPOL allows the exchange of electronic commercial documents, such as invoices, purchase orders, and delivery receipts, while complying with European data security standards. By adopting electronic invoicing via PEPPOL, Luxembourgish companies benefit from several advantages.

Cost Reduction: Businesses can reduce expenses related to printing, sending, and managing paper invoices, generating significant savings.
Error Reduction: Manual data entry errors are minimized, preventing potential payment delays and disputes.
Real-Time Tracking: PEPPOL enables real-time monitoring of payment status, facilitating better cash flow management.

To use the platform, companies simply need to register. Once registered, they can enjoy electronic invoicing, which provides greater traceability and faster payment processing.

Electronic invoicing via PEPPOL adheres to European data security standards, offering additional guarantees for businesses. Standardized, based on interoperable norms, and already used in many European countries, the platform simplifies communication between different stakeholders.

Proximus NXT Supports You Through This Change

To continually meet market and client needs, our accounting software Gesall includes a billing module compatible with the PEPPOL platform. By connecting to PEPPOL through Gesall, you can take full advantage of the European benefits it offers. Gesall supports your entire invoicing process—from exporting invoices in UBL format on the PEPPOL network to receiving all your invoices for automatic accounting import.

Our experts are happy to provide a demonstration upon request. Don’t hesitate to contact us!